But here’s what leasing teams know all too well: by the time a tenant says “we’re not renewing,” it’s usually too late.
Commercial Lease Renewal Isn’t Just About the Rate
Most tenants don’t walk because of price alone. It’s usually a combination of:
- “This space doesn’t work for us anymore.”
- “We don’t want to spend money fixing something we don’t own.”
- “We’ve grown. Or shrunk. And this layout is no longer aligned.”
Sometimes they’ve genuinely outgrown the space. More often, it’s a perception problem. They feel like the space no longer reflects their business, or they assume moving is the only way forward.
Leasing teams try to solve this—but they’re up against time, inertia, and limited tools. Getting an architect involved takes weeks. Getting cost estimates? Even longer. And in that silence, tenants start shopping.
This is where you lose them.
How qbiq Keeps Tenants from Walking
This is where AI, and specifically qbiq, flips the equation.
qbiq is not magic. It won’t fix a bad location or slash market rents. But it gives leasing teams something they rarely have when renewal conversations start:
1. Options. Fast.
With qbiq, you can generate three layout alternatives for the existing space—delivered in under 24 hours. Show the tenant:
- A higher-efficiency version with more seats
- A layout that supports hybrid work
- A reconfigured space that feels like a reset without a relocation
Real Case: Avison Young used qbiq to generate 3 tailored layouts + a rendered tour in 24 hours. The tenant signed, without looking at another space.
2. More Seats = More Justification
In another real-world example, ROOMS by Fattal added 21 extra workstations in a built-out space just by replanning it with qbiq. That single change resulted in 13% revenue growth—without building a single extra square foot.
This directly hits one of the most common non-renewal drivers: “We’ve outgrown this space.”
3. Visual Clarity = Strategic Conversation
Tenants don’t make space decisions based on spreadsheets alone. They need to see it. qbiq delivers:
- Instant 3D walkthroughs of each option
- Side-by-side comparisons
- Visual talking points for you to reframe the lease as a growth solution, not a sunk cost
Real Case: Contract Workplaces used qbiq to reimagine a dated office layout in 24 hours. The landlord built the vision - and the space leased almost immediately.
4. Downsized? Sublease Smarter
When a tenant has downsized, non-renewal is often driven by the sense that they’re overpaying for underused space. But that doesn’t always have to mean moving.
qbiq helps tenants visualize how a space can be split—and even shows what it could look like as a shared office. With instant layout breakdowns and seat count analysis, it becomes easier to market part of the space to a subtenant, and even show them exactly how it will function.
Bonus: Tenants can use qbiq to pitch those subleases with 3D walkthroughs and ready-to-send configurations—making underutilized square footage work again.
Bottom Line
If a tenant is thinking of leaving, you have a narrow window to reset the conversation. You can’t afford to wait three weeks for a test fit.
qbiq puts the power back in the leasing team’s hands. It gives you the ability to show—not tell—how staying could work. And in a market where holding onto tenants is more valuable than ever, that kind of clarity is a competitive edge.
When the question is: “Should we renew?”
You want to be the one showing them why the answer is yes—visually, persuasively, and fast.
