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How to Optimize Your Office Space Planning with AI

Optimize your office space

How To Optimize Your Office Space Planning with AI?

Your office isn’t just a space for you and your employees to occupy during work hours. The office space is where important decisions are made, professional connections are created, and the culture of the company is formed.

Even in a post-pandemic world, workers spend hundreds of hours a year at the office. Optimizing the office space — from the location of the workstations to the size of the common areas — can dramatically impact employees’ productivity, well-being, and, eventually, the company’s success.

Optimizing the office space

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Why Space Optimization?

Research shows that poorly designed office spaces can lead to higher stress levels, emotional rifts between departments, corporate resentment, mental health issues, anxiety, and even physical ailments such as backaches and reduced eye vision.

On the other hand, an optimized office space, one that considers natural light, privacy, accessibility, density, and more, contributes to collaboration, fosters employee wellbeing, and can promote productivity and morale.


Tips to Optimize Your Office Space Planning

Planning the layout of your office space to be an optimized setting for your operations will require more than rearranging desks and stocking the office kitchen. Factors such as natural light, employee privacy, acoustics, density, traffic flow, and more dramatically affect the work experience and, therefore, employee productivity. 

Whether you’re looking to move to a brand new location, or want to revamp your current space, here are a few things to consider when thinking about office space optimization:


#1 Start with a plan

Your office space will benefit from careful planning that considers the basic conditions and circumstances of your company: the number of workstations needed, the location of the space, and of course, your budget. Be sure you consider the individual requirements of your employees and company, and tailor your planning accordingly.

Take the first step and learn more about qbiq’s space planning technology.


#2 Consider diversity

There no one-size-fits-all solution that works for all office inhabitants. Therefore, it is wise to plan a variety of different spaces and environments. A combination of quiet areas, collaboration areas, and areas designed for leisure will add flexibility and help each employee create the best work environment for themselves. 


#3 Take note of the spaces’ requirements

For many people, planning their company’s dream office is an engaging and creative task. However, it is important to think about the properties of the space that cannot be changed and work creatively within this framework. Things such as location, natural light sources, AC or server rooms, and accessibility requirements should be at the baseline in order to avoid blind spots in the planning process.


#4 If you can, include your employees in the process

Research indicates that when employees have some degree of control over their workspaces or work location, they experience higher job satisfaction and productivity. If your company is small to medium, you can get some employees involved in picking up furniture or getting their opinion on several different layout plans before going forward. If your company is larger, you can poll your employees before the planning process to get a feel for their preferences.

#5 Plan for growth

One of the hardest things to do when planning an office space is to plan for both the present and the future. On the one hand, you need your space to meet your company where it is. On the other hand, it is critical to consider your company’s growth projection, to make sure the space is sustainable in the long run. Always take into account your hiring strategy and future goals when designing your space, to make sure you save time and energy. 

qbiq's Data-Driven Space Optimization platform

Data-Driven Space Optimization

In a data-driven world, measuring every aspect of our business from sales to marketing, why not utilize data when choosing and planning an office space? As most businesses know, creating an engaging and comfortable work experience for your employees is not as easy as some may think. With so many factors to consider and so much at stake, it is crucial to use accurate tools of optimization at the earliest stages of planning a space – and hopefully, even before leasing it. 

By connecting these masses of data with advanced AI technology, companies can easily optimize the workplace experience and plan their future office. Data-driven space planning does not only help with improving existing workspaces; it can also help companies find the perfect office space for their company, even before it is leased. Quick, automatic planning unlocks a new future for work, one in which every company can tailor the perfect optimized space for its employees with no barriers. 


Space Optimization – Automated

qbiq’s first-of-its-kind space planning engines allow you to generate an optimized layout plan for your future office for every space you consider – before even leasing it. Using centuries of architectural knowledge and cutting-edge technology, the qbiq planning solution provides optimized planning, considering daylight, workstations, acoustics, geography, and more. With no architectural knowledge or expertise, you can generate multiple optimized layout plans for your space in less than 24 hours.


Automated layout planning


At qbiq, we’re dedicated to providing architectural-grade planning to help you envision your ultimate workplace. Our self-serve platform lets you enter your unique requirements and outputs customized alternatives that respond to your budget, company culture, and space properties.

Want to hear more about what qbiq can do for your business? Request a demo

Optimize your office space

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